Our clients are busy individuals and our role is to take away the stress of spending a huge amount of time researching venues for their events. Our experienced team of event professionals have long-standing relationships with venues and suppliers across the UK and worldwide. We aim to know all of the venues that we recommend personally and we are frequent visitors to these properties whether we are attending site inspections with clients or assisting them at their events.
1. Contact Call us to discuss your event on London - 0208 8794208 or email your event brief to firstname.lastname@example.org
2. Research Eventful contacts the most suitable venues for your event personally, considering your requirements and preferences. We have established relationships with independent hotels, and hotel & venue groups in the UK and worldwide.
3. Negotiation Eventful is able to negotiate the most competitive rates due to our considerable buying power gained through 10 years of corporate event bookings working on behalf of many corporate clients. We also aim to negotiate added value items such as bedroom upgrades, room amenities and enhanced menus/refreshment breaks. We save our clients an average of 36% per event*.
4. Proposal Eventful prepares a detailed proposal outlining the features of each venue, we discuss how it would work for your event and include financial budget breakdowns and comparisons between venues, as well as function room capacities, floor plans and images relevant to your event.
5. Site Inspections Eventful arranges site inspections of short-listed venues, and we attend the meetings with you, to assist and support you with the planning of your event, and to offer advice when required.
6. Confirmation & Contracting You & your team decide which venue you would like to confirm and we prepare the paperwork on your behalf. We negotiate the best possible terms for your event. We check the contract for you and act as a second “pair of eyes” to flag up potentially concerning clauses.
7. Event Planning & Event Management We offer a full event planning and management service (if required) to assist and support you throughout the management of your event.
8. Follow Up We value your feedback on hotels & venues and also on the suppliers that we propose. We strive to constantly achieve Best Practice standards and want to ensure that we are working with the very best venues and suppliers. To read more on how the process works see our FAQ's page.
*A detailed analysis showing the average savings that we achieve for our clients can be provided to new and existing Eventful clients, upon request.