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Venue Sourcing

We believe that the choice of venue is of paramount importance to the success of an event.

A venue should inspire your event messaging, reflect your company culture and elevate your brand, while being fit for purpose and budget. Should you be organising a meeting, conference, client dinner, awards ceremony or an incentive programme, allow us to support you through the event planning journey.

Contact Us

Our Approach

Our team aim to establish the vision for your event early on in the process, so that we can design a strategy which ensures that we deliver on your objectives.
We collaborate with you to analyse the feedback on your previous events, to form a holistic approach, specifically tailored to your unique requirements.
Our efficient service includes consolidated venue proposals which we negotiate on your behalf to enhance added value and cost savings.
Successful events are achieved through meticulous preparation. At Eventful, we aim to provide a seamless venue sourcing and event planning experience for every event.
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What Clients Are Saying...

"Eventful have found many fantastic locations for us both in the UK and overseas and contributed to making our events a success. I am continually impressed with their service and attention to detail. They always go the extra mile."

— Events Manager

OIL & GAS CLIENT

“Well what can I say but a very big THANK YOU. Our party was a great success and thank you so much for finding the venue - everyone had a wonderful time! Thanks for all your help this year, you have made my job so much easier and your patience has been very much appreciated. I so look forward to working you all again next year.”

— Marketing Manager

FINANCIAL INDUSTRY CLIENT

Frequently Asked 
  Questions

Founder Caroline Lumgair answers the questions that she is frequently asked about the agency's venue sourcing and event planning services. 

+ What distinguishes Eventful from other events agencies?

We want to add value to each event. We are a team of experienced event professionals providing clients with advice and a truly consultative approach. The combination of our considerable experience, our network of event suppliers and our established database of venues, assists us in providing our clients with an efficient service which achieves considerable savings. Our aim is to build long-standing relationships and partnerships with our clients, achieving a true understanding of their company, culture and their way of doing business. We aim to be an integral part of their team, whether we are a known entity within their business or a secret resource.

We are delighted to have ranked in C&IT Magazine's list of TOP 50 UK Event Agencies on two occasions in the past 8 years.

+ How does Eventful's venue finding service work?

We start with a call to discuss the event brief and the vision for the event. We discuss what is important to you in a venue and for your event overall, where (and if) your event has taken place before and where your delegates and guests are traveling from. We then consider the most convenient potential locations, your preferred style of venue, the event agenda and other contributing factors which will determine the most suitable locations and venues for us to research. There is a great deal to be considered at the outset of the event planning process, as making a well informed start guarantees a seamless venue finding process.

+ How is it that the Eventful Venue Finding Service is offered as a complimentary service to corporate clients?

We are able to offer a FREE venue finding service due to the fact that approved and established UK agencies are paid a commission for business placed at most hotels and venues, as a marketing fee. This commission is an agreed industry standard. This commission does NOT inflate the rates that you pay, it is included and therefore there is great value in our service to clients. We recently analysed that we achieve an 18% average saving for our clients on their events.

+ How do you achieve savings for clients?

We have developed an impressive portfolio of national and global corporations as clients over 18 years. Eventful is a well known and respected agency in the international Meetings Incentives Conference & Exhibitions (MICE) Industry. Our buying power is due to our considerable experience and the quality and volume of bookings that we place at venues and hotels on behalf of our portfolio of clients. Our conversion rate is highly regarded as we are confident in placing our clients in venues and properties that are a match for their brand.

+ What do you feel is the most important benefit of the service that Eventful offers to clients?

Efficiency and communication. Our clients are all busy professionals who require an efficient service. We work towards each client's deadlines and communicate throughout the process should there be any delays in securing provisional bookings. In some cases we may need to discuss the option of widening the search if the area that we are researching is proving to be a challenge for a particular reason.

+ Besides venue finding, which other services can you offer to your clients?

We offer a variety of services including assistance with event planning, design, production and entertainment. Our sister agency Cheerful Twentyfirst offers an award winning strategy, communications,virtal and live event delivery.